How To View Your Leave Request History
Noah Parker21 Jul 2026
The Leave Records page displays all leave requests you have submitted. From this page, you can:
Review your leave history
Check the current status of each request
View approval updates
Filter and sort records
Change the date range
Edit or cancel eligible leave requests
Add notes to expanded leave records
Navigation: Leave → Leave Records
Understand The Leave Records Page
Each row represents a single leave request.
Leave Name: Displays the type of leave you requested.
Date & Duration: Shows the leave date, working hours, and duration.
Status; Displays the current approval status of the request.
Note & Doc: Shows notes or attached documents when available.
Actions: Lets you expand the record or open additional options.
Create A New Leave Request
You can submit a new leave request directly from the Leave Records page.
Steps
Open Leave from the left navigation menu.
Select the Leave Records tab.
Click Apply Leave.
Complete the leave request form.
Submit the request.
The new request appears in your Leave Records list after submission.
Related Article: Apply Leave
View Leave Summary
The Leave Summary provides a quick overview of your leave requests for the selected date range.
The summary displays:
Total Requests
Approved
Pending
Rejected
Filter Leave Records
Filters help you locate specific leave requests.
Click Filter to open the filter panel.
Filter By Status
You can filter records by one or more statuses.
Available statuses may include:
Approved
Pending
Rejected
Taken
Canceled
Filter By Leave Type
You can also filter records by leave type.
Available leave types depend on your organization's leave policy.
Apply Filters
Click Filter.
Select the required options.
Click Apply.
The leave records update immediately.
Clear Filters
Click Clear to remove every selected filter and display all available records.
Change Record Order
The Leave Type dropdown lets you change how leave records are displayed.
Available options include:
Leave Type
Date (Most Recent)
Date (Oldest)
Note: Sorting changes only the display order. It does not modify your leave records.
Change The Date Range
Use the date selector to display leave requests from a different period.
Choose Custom to select your own date range.
Note: The selected period affects both the leave records list and the summary statistics.
View Leave Activity
Click the expand arrow beside a leave request to view additional information.
Depending on your organization's workflow, the expanded section may include:
Status changes
Approval updates
Activity timeline
Comments
Notes
Click the arrow again to collapse the activity panel.
Add Notes
Some organizations allow employees to add notes to leave requests.
Steps
Expand the leave request.
Enter your message in the available Enter your note field.
Note: Note behavior depends on your organization's workflow and permissions.
Edit A Leave Request
Some leave requests can be edited before they are processed.
Steps
Click the More (⋯) menu beside the leave request.
Select Edit.
Update the required information.
Save the changes.
Availability depends on your organization's leave policy and the current status of the request.
Cancel A Leave Request
If cancellation is permitted:
Click the More (⋯) menu.
Select Cancel.
Confirm the cancellation if prompted.
The request status updates after the cancellation is processed.
Availability depends on your organization's leave policy and the current status of the request.
Employee Permissions
Employees can typically:
Submit new leave requests
View leave history
Monitor request status
Filter and sort records
View approval activity
Edit leave requests
Cancel leave requests
Employees cannot:
Approve leave requests
Reject leave requests
Change the approval status
Modify approval history
Available actions depend on your organization's leave policy and assigned permissions.
Troubleshoot Common Issues
Why Can't I Find My Leave Request?
Try the following:
Remove any active filters.
Select a wider date range.
Change the sorting option.
Check the selected leave type.
Verify the request was successfully submitted.
Why Is My Leave Still Pending?
A Pending status means your request is waiting for approval from the assigned approver. Processing time depends on your organization's approval workflow.
What Does "Taken" Mean?
A Taken status indicates the leave has already been used and recorded.
Why Doesn't The Summary Match My Records?
The summary reflects only the leave requests shown for the current filters and selected date range. Adjusting either will update the totals.
Why Is The Edit Option Missing?
The Edit option may not appear because:
The request is no longer editable.
Your organization has disabled editing.
The request has reached a status that prevents changes.
Need More Help?
If you cannot complete an action or believe information is missing, contact your HR administrator or payroll administrator. Some actions and features depend on your organization's leave policy, approval workflow, and employee permissions.