How To Move Employees To Another Department
Noah Parker02 Jun 2026
Follow this guide to transfer employees between departments while keeping approvals and reporting accurate. Department transfer updates organizational structure, reporting lines, and manager ownership inside Payrun.
Step 1: Open The Departments Section
Go to Settings from the left sidebar.
Click Employees.
Select the Departments tab at the top.
If you need to transfer the employee to a new department, then you have to create a new department, and then you can transfer to that newly created department.
The page shows all departments and the employees assigned to each.
Step 2: Open The Employee List Inside A Department
Find the department that contains the employee.
Click “X employee works here” to open the employee list.
A panel appears showing all employees under that department.
Step 3: Select The Move Option
Locate the employee you want to transfer.
Click the Move / Change Department icon beside the employee.
The Change Department window will open.
Step 4: Choose The New Department
Select the new department from the dropdown list.
The current department is shown at the top for reference.
Only available departments appear in the selection list.
Step 5: Set The Effective Date
Choose Department Effective From date.
Click Save to complete the transfer.
Important notes:
The effective date can be any past date, today, or future date.
Once transferred, the employee’s previous data becomes pending under the new department.
The new department manager must review and approve that employee data again.
What Happens After Moving An Employee
Reporting hierarchy updates automatically.
Manager approval workflow resets for the new department.
Historical records remain intact for tracking and audits.
Payroll, attendance, and approvals follow the new department from the effective date.