Payrun Leave Policies Guide: Setup, Rules, And More

The Leave policies section allows you to define, manage, and control all leave types available to employees. From here, admins can configure default leave policies, create custom leave types, control approval behaviour, and automate holiday handling.

Accessing Leave Policies

• Log in to your Payrun account.

• Go to Settings from the left sidebar.

• Select Timeline & Leave.

• Click the Leave tab.

Leave Policies Overview

The Leave policies panel displays all available leave types grouped under:

• Default – system-provided leave policies

• Custom – organization-created leave policies

Each leave policy shows:

• Leave name

• Allowance (days or applications)

• Leave category (Paid / Unpaid)

• Status (Enabled / Disabled)

Default Leave Policies

Under Default, Payrun provides pre-configured leave types such as:

• School closed

• Self-declaration

• Vacationing

• Paternity

• Children-minder illness

• Doctor declaration

• Maternity

• Children illness

These can be enabled, disabled, or managed based on organizational needs

Add a New Leave Policy

From the Leave Policies List

• Scroll to the bottom of the Leave policies panel.

• Click + Add new.

This opens the Add new leave policy form.

Creating a Leave Policy

General Info

• Enter the Name of leave.

• Select Leave category:

  • Paid

  • Unpaid

• Choose how allowance is calculated under Calculate allowance by:

  • No. of days

  • No. of applications

• Enter the Total amount of allowance.

Eligible For

Leave Applies To

Choose who the leave applies to:

• All employees

• Employment status

• After time

Allow Earning Policy

• Enable Allow earning policy if employees should earn leave monthly.

• When enabled, leave is earned progressively based on total allowance.

Monthly earning logic is calculated as:

Total allowance ÷ 11 months

Advance Rules

• Click Set advance rules to configure advance leave conditions if required.

• These rules control how and when employees can apply for leave before earning balance.

Save Leave Policy

• Review all fields.

• Click Add new leave policy to save.

• Click Cancel to discard changes.

Managing Leave Policies

Open Manage View

• From the Leave policies panel, click Manage.

This opens a detailed list view where you can:

• View all default and custom policies

• Enable or disable leave policies

• Access additional actions using the three-dot menu

Enable or Disable a Leave Policy

• Use the toggle next to each leave policy to enable or disable it.

• Disabled leave policies are not available for employee leave requests

Leave Calendar

Applicable Month

The Leave calendar determines when leave balances become active.

The selected month defines when leave allowance:

• Becomes effective

• Renews each leave year

Edit Applicable Month

• Click Edit.

• Select the month.

• Save changes.

No Approve Policy (Leave)

The No approve policy section allows selected users to submit leave requests without approval.

No Review Required

• When enabled, selected employees can apply for leave without review.

• This reduces approval overhead for trusted users.

Owners Who Are Also an Employee

• Toggle this option to include or exclude owners from approval requirements.

Add People

• Click Add people.

• Search and select the employee(s).

• Click Add.

Only selected users will bypass leave approval.