Invite an Employee
Noah Parker25 Jun 2026
Administrators can invite new employees to Payrun by sending an invitation email. Once the invitation is sent, the employee appears in the Employees list with a pending invitation status until the employee accepts the invitation.
Before You Begin
Ensure you have the following information:
Employee email address
Employment status
Department
Joining date
Procedure
Step 1: Open the Employees Page
From the left navigation menu, click Employees.
The Employees page displays all existing employee records.
Step 2: Open the Invitation Form
Click New Invitation.
The New Invitation dialog appears.
Step 3: Enter Employee Details
Complete the employee information.
Fillup these informations:
Email: Employee email address.
Employment Status: Employee employment type.
Designation: Employee job title.
Employee ID: Unique employee identifier.
Department: Department assignment.
Assign Assets: Company assets assigned to the employee.
Joining Date: Employee start date.
Step 4: Select Employment Information
Choose the appropriate:
Employment Status
Designation
Department
Optionally assign one or more company assets.
Step 5: Send the Invitation
Click Invite.
The system:
Creates the employee record.
Sends an invitation email to the employee.
Displays the employee in the Employees list.
Marks the employee as having a pending invitation.
Result
After the invitation is successfully sent:
The employee appears on the Employees page.
An invitation icon is displayed next to the employment status.
Cancel an Invitation
If an invitation is no longer required:
Locate the employee card.
Click the More Options (⋯) menu.
Select Cancel Invite.
The pending invitation is cancelled.
Workflow Summary
Navigate to Employees.
Click New Invitation.
Enter employee details.
Select employment information.
Assign assets if required.
Choose a joining date.
Click Invite.
Verify the employee appears in the Employees list.
Cancel the invitation if necessary.