How To Check Your Leave Balance
Noah Parker21 Jul 2026
The Leave Summary page provides a complete overview of your leave balances for the selected leave year. It helps you understand how much leave you have been allocated, how much you have earned, how much you have used, and how much is still available.
From this page, you can:
View all available leave types
Check your leave balances
Monitor earned and used leave
Review approved leave
See pending leave requests
Sort the summary table
Switch between available leave years
Navigation: Leave → Leave Summary
Understand The Leave Summary Page
Each row represents a leave type available to you.
Name & Type: Displays the leave name and its category.
Allowance: Total leave allocated for the selected year.
Earned: Leave earned so far during the selected period.
Taken: Leave already used.
Approved: Leave approved but not necessarily taken yet.
Available: Remaining leave balance available for use.
Pending Req: Number of leave requests waiting for approval.
View Your Leave Balances
The Leave Summary table provides an overview of every leave type assigned to you.
Depending on your organization's leave policy, you may see leave types such as:
Annual Leave
Sick Leave
Maternity Leave
Paternity Leave
Self Declaration
Child Care Leave
School Closed Leave
Other configured leave types
Each leave type displays its current balance and request information for the selected leave year.
Understand Leave Balance Information
Allowance
The total amount of leave allocated to you for the selected leave year.
Example:
Annual Leave: 20 Days
Sick Leave: 10 Days
Earned
Shows how much leave you have earned based on your organization's leave accrual policy.
Some leave types may not accrue over time.
Taken
Displays the amount of leave you have already used.
Approved
Shows leave that has been approved.
Depending on your organization's leave workflow, approved leave may not yet appear as taken until the leave date has passed.
Available
Displays the leave balance currently available for future leave requests.
Change The Sort Order
Use the Leave Name dropdown to change how the summary table is organized.
Available options include:
Leave Name
Allowance
Earned
Taken
Approved
Available
Select a different option to reorder the table.
Note: Sorting changes only how information is displayed. It does not change your leave data.
Change The Leave Year
Use the leave year selector in the upper-right corner to view balances for another leave year.
Steps
Click the current leave year.
Select the required leave year.
The summary updates automatically.
For example:
Jan, 2026 – Dec, 2026
Jan, 2027 – Dec, 2027
Note: Available leave years depend on your organization's configuration.
Employee Permissions
Employees can:
View leave balances
Review leave allocations
Check available leave
Monitor pending requests
Switch between leave years
Sort the summary table
Employees cannot:
Change leave balances
Edit leave allocations
Modify approved leave totals
Configure leave policies
Your available information depends on your organization's leave policy and assigned permissions.
Troubleshoot Common Issues
Why Is My Available Leave Different From My Allowance?
Your available balance may be lower because:
You have already taken leave.
You have approved future leave.
Your organization uses earned leave accrual.
Why Does Earned Show Zero?
Some leave types are granted as a fixed allowance instead of being earned over time.
Your organization may also use an accrual schedule that has not yet awarded leave.
Why Is My Pending Request Count Greater Than Zero?
You have one or more leave requests waiting for approval.
Open Leave Records to review the request status.
Why Can't I See A Leave Type?
Possible reasons include:
The leave type is not assigned to you.
Your organization does not use that leave type.
The selected leave year does not contain data for that leave type.
Why Didn't My Leave Balance Change After Approval?
Leave balances may update after:
The leave request is fully processed.
The leave date has passed.
Your organization's leave calculation runs.
Why Can't I Change My Leave Balance?
Employees have view-only access to leave balances. HR administrators manage leave allocations and leave policies.
Need More Help?
If your leave balances appear incorrect or you have questions about your leave allocation, contact your HR administrator. Leave balances, accrual rules, and available leave types are determined by your organization's leave policy.