How To Assign Leave To An Employee In Payrun Guide

Assign leave to employees directly from the Leave module when submitting leave requests on their behalf. You can select an employee, choose a leave type, specify the leave period, attach supporting documents, and submit the request from the leave calendar.

Before You Begin

Make sure:

The employee is active.
Leave policies and leave types are configured.
You have permission to manage employee leave (Owner, Admin, Department Lead or HR Manager).

Step 1: Open The Leave Module

From the left sidebar, click Leave.
Click Assign leave.
The leave assignment window will appear.

Step 2: Select The Employee And Leave Type

Select an employee from the Employee dropdown.
Choose the appropriate Leave year.
Select a leave type from the available options.

Available leave types depend on the employee's assigned leave policies and available balance.

Note: Leave types with no available balance will appear disabled. Also, an employee may not be authorized to all type leave.

Step 3: Configure The Leave Details

After selecting the leave type, complete the leave information.

Status

Select the leave status:

Pending
Approved

Leave Period

Select:

From date
To date
Start time
End time

The selected dates and times determine the leave duration.

Note

Enter additional information if required.

Examples include:

Medical appointment
Family emergency
Manager instructions

Document

Upload supporting documents when necessary.

Supported files include:

PDF
Images
DOC files

You can drag and drop files or click Browse to upload documents.

Step 4: Submit The Leave Request

After reviewing the information, click Apply.

Payrun creates the leave request and displays a confirmation message.

Result

The leave request is added to the leave calendar and becomes available in the employee's leave records. Depending on the selected status, the request appears as either pending or approved.