How To Approve A Leave Request

Approve employee leave requests from the Leave Records page. Managers and administrators can review pending requests, add notes, and approve leave directly from the leave management module.

Before You Begin

Make sure:

• You have permission to manage employee leave requests.

• The employee has submitted a leave request.

• The request appears with a Pending status.

Step 1: Open Leave Records

• From the left sidebar, click Leave.

• Open the Leave Records tab.

The page displays all employee leave requests, including their leave type, duration, status, and supporting documents.

Step 2: Locate The Pending Request

Review the Status column to identify leave requests that require approval.

Pending requests appear with a yellow Pending status badge.

You can use the available filters to narrow the results by employee or date.

Step 3: Open The Actions Menu

Locate the leave request you want to approve.

• Click the More Actions icon (⋯).

• Select Approve from the menu.

The approval confirmation window appears.

Step 4: Add Approval Notes

The confirmation window allows you to provide additional information before approving the request.

Enter notes if necessary, such as:

• Manager approval comments

• Additional instructions

• Internal references

Adding a note is optional.

Step 5: Confirm The Approval

Click Confirm to approve the leave request.

Payrun updates the leave status immediately.

A confirmation message appears after the request has been approved successfully.

Result

The leave request status changes from Pending to Approved and becomes visible in the employee's leave records.

Approved leave requests can be tracked from the Leave Records page.